Secretarial & Business Support
Posted 12th Oct 2017
Our client, a private group is currently seeking an organised and experienced Office Manager to provide efficient and proactive support to their Managing Director
As Office Manager you will provide day to day support to the Managing Director in the following activities –
1. Calendar management.
2. Meeting Arrangements- prepare agenda, draft minutes etc.
3. Travel arrangements- flight bookings, visa, hotel etc.
4. Office management-gate keeping.
5. Work closely with senior managerial and staff for obtaining information as required by the MD.
6. Providing daily updates to MD on assigned tasks.
7. Reviewing and filtering all correspondences/ screening phone calls.
8. Liaise with group companies, management, legal firms, banks, investment companies, audit firms, and employees as required.
9. Handle personal banking and financial matters for MD.
10. Petty cash management.
11. Personal staff management.
12. External Directorship/ Sponsorship management of MD in local & International companies/ banks.
13. Personal utility payments for the MD.
14. Handling personal bank accounts, company financials and investments (MD’s personal).
15. Personal fleet management including renewal of insurance, registration, etc.
16. Renewal of contracts & subscription to magazines, mailboxes, annual maintenance contracts, etc.
17. Ensures an effective document control in place so that documents moving in & out of the MD office is properly tracked and recorded.
18. Prepare expense claims.
19. Typing and transcribing reports.
20. General administrative support.
A privately owned family group business based in Dubai
1. Graduate / Higher Diploma / Tertiary qualification with 3 – 5 years in a similar role.
2. Excellent communication and interpersonal skills.
3. High level of confidentiality, integrity, adaptability and ability to multi task in a high pressure environment.
4. Excellent knowledge of MS Office (Word, Excel, PowerPoint).
5. Basic accounting/ banking knowledge.
6. Attention to detail.
7. Organized and proactive.